Class Project: Format for the Facility Operations Manual
Part One: Facility Inventory and Analysis.
A. Inventory of all Mission
This should include, the age, approximate
square footage, current appraised value, condition (which notes any
non-compliance with codes/standards), and projected useful life. Provide a
set of "as built" plans or, at minimum, field sketches of all physical
B. Utilities Diagrams for all
Provide diagrams showing the placement
(underground and overhead) of all major utility shut off points (electrical,
gas, oil, water and sewer, etc,). If they are too large, photocopy the
necessary parts of diagrams.
C. Records Related to Real Estate
All records are on file (deeds, leases,
etc.) that relate to the property that substantiate ownership and land
rights. These records should include:
- Utility easements, street easements, overhead easements, etc. that
may constrain the development or management of the property.
- An adequately updated title report or search, or title insurance.
- The tax liability or exempt status of the property.
D. Maps of All Real Property Used by
Have on file a reasonably accurate plat
or base map(s) of the property, showing
- The legal boundaries and all adjoining ownership
- The location of all above-ground improvements and utility systems
- Topography of the site, if a camp or farm or other large piece of
E. Future Site Plans
At minimum, an in-house schematic is on hand
showing any future physical changes proposed for the properties/buildings.
Attach brief written documentation demonstrating what short and long range
needs are to be fulfilled by these plans.
Part Two: Operational Policies
Collect and compile the following documents and procedures:
A. Emergency Procedures
Develop or compile in detail the policies and procedures
to be followed by staff members and clients/residents in the event of a
medical emergency, fire, tornado, earthquake, flood or other natural
disaster. Outline the various responsibilities of members of the mission's
staff in each emergency situation. And, include any reporting forms that are
used in the event of an emergency, i.e. records of referrals made, accident
reports, medical emergencies, etc.. (If none exist create them.)
B. List of referrals in the local
• Name of the contact person and their phone number
• Services provided the referral
• Procedures to follow when making a referral .
C. Disaster Plan
Outline, in detail, the steps to be followed
in the event of disaster that renders the mission's facilities unusable. The
plan for the local mission should include all the procedures that will be
followed in the event of a tornado, fire, earthquake, flood, etc.
Be sure to address all of the following:
• Will be done with residents when the
building are not habitable.
• How important records and documents are
• Who is responsible for the various
areas outlined in it.
D. Fire Escape Routes & Fire Extinguisher/Alarm Locations
There are diagrams showing emergency exit
routes of all facilities. These drawings/charts show floor plans with
arrows for escape routes and graphics to indicate locations of extinguishers
and alarm pulls.
NOTE: Include these
documents in a three ring binder with an index and tabs separating the various
Mail it to: Course 307 Final Project, Rescue College, 1045 Swift Ave., Kansas City, MO 64116-4127