Class Project: Format for the Facility Operations Manual

Part One: Facility Inventory and Analysis.

A.     Inventory of all Mission Buildings

This should include, the age, approximate square footage, current appraised value, condition (which notes any non-compliance with codes/standards), and projected useful life. Provide a set of "as built" plans or, at minimum, field sketches of all physical structures.

B.     Utilities Diagrams for all Mission Properties

Provide diagrams showing the placement (underground and overhead) of all major utility shut off points (electrical, gas, oil, water and sewer, etc,). If they are too large, photocopy the necessary parts of diagrams.

C.     Records Related to Real Estate

All records are on file  (deeds, leases, etc.) that relate to the property that substantiate ownership and land rights. These records should include:

  1. Utility easements, street easements, overhead easements, etc. that may constrain the development or management of the property.

     
  2. An adequately updated title report or search, or title insurance.

     
  3. The tax liability or exempt status of the property.

D.     Maps of All Real Property Used by the Mission

        Have on file a reasonably accurate plat or base map(s) of the property, showing
 

  1. The legal boundaries and all adjoining ownership

     
  2. The location of all above-ground improvements and utility systems

     
  3. Topography of the site, if a camp or farm or other large piece of property

     

E.    Future Site Plans

At minimum, an in-house schematic is on hand showing any future physical changes proposed for the properties/buildings. Attach brief written documentation demonstrating what short and long range needs are to be fulfilled by these plans.

 

Part Two: Operational Policies

Collect and compile the following documents and procedures:

A.    Emergency Procedures

Develop or compile in detail the policies and procedures to be followed by staff members and clients/residents in the event of a medical emergency, fire, tornado, earthquake, flood or other natural disaster. Outline the various responsibilities of members of the mission's staff in each emergency situation. And, include any reporting forms that are used in the event of an emergency, i.e. records of referrals made, accident reports, medical emergencies, etc.. (If none exist create them.)

B.   List of referrals in the local medical community

Include

Name of the contact person and their phone number

Services provided the referral

Procedures to follow when making a referral .

C.   Disaster Plan

Outline, in detail, the steps to be followed in the event of disaster that renders the mission's facilities unusable. The plan for the local mission should include all the procedures that will be followed in the event of a tornado, fire, earthquake, flood, etc.

Be sure to address all of the following:

Will be done with residents when the building are not habitable.

How important records and documents are protected.

Who is responsible for the various areas outlined in it.

D.    Fire Escape Routes & Fire Extinguisher/Alarm Locations

There are diagrams showing emergency exit routes of all facilities.  These drawings/charts show floor plans with arrows for escape routes and graphics to indicate locations of extinguishers and alarm pulls.

 

NOTE: Include these documents in a three ring binder with an index and tabs separating the various sections.

Mail it to: Course 307 Final Project, Rescue College, 1045 Swift Ave., Kansas City, MO 64116-4127