Prison Fellowship Fund Raising Policies
The following policy statements were issued by the Prison Fellowship Ministries (PFM) Board of Directors to the PFM executive team and through them to the fund development team. They reflect the Board's principled approach to fund-raising activity. The Board intends PFM's fund-raising efforts to be guided by these policies:
Founded on faith in the Lords provision for His own work: We will rake our needs to the Lord, trust the Holy Spirit to prepare the hearts of our supporters. and then make our needs known to God's people clearly, concisely, poignantly, and passionately, actively inviting and encouraging donors to heartfelt, generous, and cheerful giving.
Biblically reflective: We will conduct our fund-raising activities within the light of the whole of what the Scriptures reveal about raising the funds necessary to conduct the ministry. We will not imply that ones giving to PFM is a substitute for giving to ones local church, and we will not promote a prosperity theology.
Statement of Faith: Nothing in our fund raising may contradict our Statement of Faith. We will include the Statement of Faith in our Annual Report and key materials. Although our appeals may not contain the Statement of Faith, they must reflect its spirit and never violate it.
Disciplined by purpose statement: We will raise funds to meet genuine needs within the context of the purpose statement of PFM, We will not raise or allocate funds for projects outside that purpose statement. If, however, a donor sends funds for a program that is not part of our present or prospective ministry and not within the bounds of our purpose statement, we will either treat them as restricted funds and channel through an organization that can carry out the donors intent or return the funds to the donor.
Full disclosure: We will practice complete financial disclosure and stand accountable to the Lord, ourselves, and our supporters in the determining of need and the raising and spending of the Lords money. This will include publishing an annual report with audited financial statements, sending audited financial statements to anyone who requests them, and honoring any reasonable request to inspect our financial records and expense. reports.
Truthfulness in communication: All representations of fact, description of finanicial condition, or narrative about events must be current, complete, and accurate. There may be no material omissions or exaggerations of fact or use of misleading photographs, or any other communication that might tend to create a false impression or misunderstanding.
The role of persuasion: As we actively invite and encourage heartfelt, generous, and cheerful giving the elements of our task must compel us; meanwhile we should allow several principles to constrain us.
We are compelled to be passionate, persuasive, and urgent about our fundraising efforts because:
Meanwhile, we are constrained to:
Donor expectations: Fund-raising appeals must not create unrealistic donor expectations of what a donors gift will actually accomplish within the limits of the PFMs ministry.
Communication and donor intent: All statements made by PPM in fund-raising appeals about the use of the gift must be honored. The donors intent is related to both what was communicated in the appeal and to any donor instructions accompanying rhe gift.
Incentives and premiums: When appeals for funds offer premiums or incentives, the value of which is significant in relation to the amount of the donation, the donor should be advised of any nondeductible value of the premium or incentive for tax purposes.
Reporting: Whenever requested. PFM will provide a report on the project for which it is soliciting gifts.
Risk capital and fund raising: PFM will not use risk capital to finance a fund-raising project.
Percentage compensation: Compensation of anyone involved in the fund-raising process may not be based directly or indirectly on a percentage of what is raised or on any other contingency agreement.
Tax-deductible gifts for personal benefit: Tax-deductible gifts may not be used to pass money or benefits to any named individual for personal use or to pay tuition or other expenses that should be a personal cxpense (i.e., expenses not included in the authorized salary or budget account of the applicable ministry or project).
Commissions and gifts to insiders: Employees, officers, directors, and other principals (and their family members) of PFM may not accept finders fees, commissions, or payments of any kind from any person or entity doing business with the organization.
Conflict of interest on royalties: PFM will avoid conflicts of interest by not paying royalties for a copyrighted product to officers, directors, or other principals of the organization in instances where that product is used for fund-raising and/or proniotional purposes by PFM.
Acknowledgment of gifts in kind: When property or gifts in kind are received by PFM. the acknowledgment should describe the property or gift accurately without a statement of the gift's market value. It is the responsibility of the donor to determine the fair market value of the property for tax purposes.
Percentage of overall fund-raising costs: PFMs annual fund-raising expense percentage will be determined through the annual budget process and approved each year by the Board. Percentage guidelines for fund-raising costs cannot be used as standards to compare one organization to another because costs must bc evaluated separately for each organization according to the following variants:
- Length of donor cultivation
- Cost of name or donor acquisition
- Different allocation methods for determining program, management, and fund-raising costs
- Existence of low-cost fund-raising activities by some organizations
Acting in the interest of the donor: In dealing with prospective deferred-gift donors, every effort must bc mado to avoid accepting a gift or entering into a contract that would knowingly place a hardship on the donor, or place the donorts future wellbeing in jeopardy.
Financial advice: When dealing with persons regarding commitments on major estate assets, the representative of PFM must seek to guide and advise donors before they make a final decision so they adequately consider broad interests of the family and the various ministries and the church they are currently supporting. Donors should be encouraged to use the services of their attorneys or accountants.
Matching-grant challenges: PFM believes matching-grant challenges can be a legitimate part of its fund-raising program provided that
- The donor actually specifies that the gift is given on a matching basis
- ·Both the challenge grant and the matching funds are specifically accounted for: and
- Promotion of the grant ceases when the grant has been matched.
Endorsements: Endorsements may be used in PEM fund raising provided the endorser has given written approval to use the quote and/or photo and has a demonstrated support for PFM and its ministry.
(Used by permisison of PFM)