Step 1. Apply for Proctor Approval
All City Vision University students are required to select a proctor. This person will be approved by the university to proctor the examinations that students take while at the school. This is necessary to preserve the integrity of the examination process because exams are not open book.
The proctor cannot be a relative of the student, and cannot be a student of City Vision University. Some examples might include a college or university administrator or faculty member, a school superintendent or principal, a school or public librarian, ministry director, or a pastor.
Once you’ve found a proctor who meets these criteria, have him or her fill out the application at: https://www.cityvision.edu/form/proctor-application
This form can be found on the City Vision University website in the Forms section of the Current Students menu.
Step 2. Proctoring During Exams (After Proctor is Approved)
- Be sure to complete the proctor application form (above) at least two business days before the exam is to be taken. Wait to receive approval of the proctor.
- The student must arrange with the proctor a time and place for the examination to be administered. The proctor must be present in the room with the student during the entire time the examination is being taken.
Note: City Vision University exams are not “open book” and students may not use textbooks, notes or study guides to look up answers to test questions.
The proctor must ask the student to show a government issued ID to verify that the person taking the test is indeed the student he or she has signed up to proctor.
- When the student takes the test, our Learning Management System (Populi) asks the proctor for contact information, including a mobile phone number and email.
- Our system will send the proctor a check-in code via SMS or email, depending on which Verification Method they select. After the proctor enters it, the student can take the test.
- After the student submits the test, Populi sends the proctor a check-out code via SMS/mobile text messaging or email. The proctor must enter the code and check to verify that he or she monitored the student for the entire exam period and did not observe any cheating. Do not forget this step as we cannot verify that the proctor was present otherwise.
- Most exams are automatically graded so the student will see his or her grade immediately. Those exams with essays or short answers will involve the professor in the grading process so the results will not be displayed immediately. The student will receive an email notification when these exams are graded completely.
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