Federal Pell grants are the only forms of federal student aid offered by City Vision University, and thus included in the Return to Title IV (R2T4) calculation. (For students receiving Federal loans prior to Spring 1 2018, Federal loans were included as well.)
The amount of Title IV aid earned is based on the amount of time student spends in attendance in a payment period, and the total aid received; it is calculated separately from the school’s refund policy. Because these requirements deal only with Title IV funds, the order of return of unearned funds do not include funds from sources other than the Title IV programs.
Title IV funds are awarded to the student under the assumption that he/she will attend school for the entire period for which the aid is awarded, which is one eight-week term at a time. When a student withdraws completely from the term, he or she may no longer be eligible for the full amount of Title IV funds that were originally scheduled to be received. Therefore, the amount of Federal aid earned must be determined. If the amount disbursed to the student is greater than the amount earned, unearned funds must be returned.
The Department of Education’s R2T4 worksheet for credit hour schools is used for performing the R2T4 calculation. This worksheet is found at http://ifap.ed.gov/aidworksheets/attachments/2010IASGCreditHourFinal.pdf
The calculation process for R2T4s corresponds to the description given in the Federal Student Aid handbook for the applicable financial aid year. For example, the calculation for the 18-19 aid year is performed according to the rules described in the 18-19 FSA Handbook Vol. 5, Ch. 2. Four sample completed worksheets – one for a student due a full Pell-only Post-Withdrawal Disbursement, one for a student due a Post-Withdrawal Disbursement of both Pell and loans (with accompanying Post-Withdrawal Disbursement notification, one for a partial Pell-only Post-Withdrawal Disbursement, and one for a refund to the Department of Education – are included with this policy.
City Vision University measures progress in eight-week terms and uses them as payment periods for the period of calculation.
R2T4 calculations will be performed for all students who academically participate in a course for at least one day and are otherwise eligible for federal student aid.
The last date of attendance used in the R2T4 calculation is defined as the last date on which the student submitted a graded assignment such as a paper, class forum, or quiz. For more details, see our Last Date of Attendance policy.
See our policies called “Dropping Courses and Grading” and “Attendance Policy” for details on how an unofficial withdrawal is determined, as well as the following:
If students fail to earn a passing grade in all courses for which they were enrolled in a term, they will be considered to still be enrolled in the school if they have completed the course(s) but failed to achieve the course objectives, as measured by their grades on the assignments they were submitted.
Students may not request an official Leave of Absence from City Vision University. They are always either enrolled or withdrawn. Therefore, there are no circumstances under which an LOA would affect an R2T4 calculation.
If the R2T4 calculation shows that the student has received more Title IV aid than the student earned, students are not required to return the overpayment if this amount is equal to or less than 50 percent of the total grant assistance that was disbursed/or could have been disbursed. The student is also not required to return an overpayment if the amount is $50 or less.
City Vision University’s Financial Aid officer sends a Grant/Loans Overpayment notice to student within 30 days from the date of the school’s determination that student withdrew, giving the student 45 days to either:
- Repay the overpayment in full to City Vision University,
- Make repayment arrangements satisfactory to City Vision University, or
- Sign a repayment agreement with the Department of Education.
Note: If the initial amount of overpayment owed is $50.00 or less, student’s repayment requirement is forgiven.
No further Title IV funds may be issued until the next evaluation when the student meets the satisfactory policy requirements.
As stipulated by 34 CFR 668.22(i), the unearned portion of Title IV funds shall be returned in the following order:
○ Unsubsidized Federal Direct loans
○ Subsidized Federal Direct loans
○ Federal Direct PLUS received on behalf of the student
- Remaining funds
○ Federal Pell Grants
As of Spring 1 2018, City Vision University only participates in the Pell grant program, and does not currently participate in the other Title IV aid programs listed in 34 CFR 668.22(i).
Any remaining non-Title IV aid that is required to be returned according to City Vision’s refund policy will be returned to its source after all Title IV funds have been returned.
Post-Withdrawal Disbursement Procedure
City Vision University’s post-withdrawal disbursement procedure shall follow the rules set forth in the FSA Handbook for the applicable financial aid year. For example, the post-withdrawal disbursement procedure for the 17-18 aid year is performed according to the rules described in the 17-18 FSA Handbook Vol. 5, Ch. 1.
Note that, beginning in Spring 1 2018 term, the rules pertaining to post-withdrawal loan disbursements are only applicable to students with existing federal student loans, since City Vision has ended participation in the Federal student loans program.
Students will only be eligible to receive a post-withdrawal disbursement under the following conditions:
- they are otherwise eligible for financial aid, including the following:
- any verification documents have been approved
- no C-codes remain unresolved
- they have academically participated in the course
- they meet the relevant criteria for a late disbursement as described in 34 CFR 668.164(j) , including the limitations stated in 34 CFR 668.164(j)(4)
If a student who has not yet completed verification has withdrawn from the institution, but later completes verification before the established verification deadlines (such as those stated in the Federal Register for Pell), the institution will complete an R2T4 calculation for them at that time to determine their eligibility for a post-withdrawal disbursement.
Process & Timeframe
- For students who withdraw without providing notification (unofficial withdrawals), the school will determine their withdrawal date within 14 days of the last day of attendance, where attendance is defined as academic activity within a course.
- The institution will perform the return of any unearned, already disbursed Title IV funds to the Department of Education within 45 days of the date of determination of when the student withdrew.
- The institution will make a post-withdrawal disbursement to the student’s account for outstanding current allowable charges, such as tuition and fees, when required by regulation. This disbursement will be made no later than 180 days after the date of determination of the student’s withdrawal, in accordance with the disbursement regulations of 34 CFR 668.164.
- Prior to disbursing any federal student loan funds as a post-withdrawal disbursement, the institution will send written notification providing the student (or parent, as applicable) the opportunity to accept all or part of this disbursement. This notification will also include notification of the student’s eligibility for direct post-withdrawal disbursement of loan funds that are in excess of outstanding current (educationally related) charges. This notification will be provided within 30 days of the school’s determination that the student withdrew and will only be sent out for post-withdrawal disbursements of loan funds, as stated in the provisions of 34 CFR 666.22(a)(6)(iii)(A).
- A direct post-withdrawal disbursement of loan funds must only be made when the student (or parent, as applicable) approves of this disbursement. There will be a deadline of 60 days for the student (or parent) to respond to the notification, but with the institution reserving the right to accept a late response.
- Direct post-withdrawal disbursements to the student for earned Title IV funds in excess of outstanding current (educationally related) charges will be made within the following timeframes:
- If loans, no later than 180 days after the date the school determined the student withdrew.
- If grants, no later than 45 days after the date the school determined the student withdrew.